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How Shopify Sellers Can Benefit From Proper Bookkeeping

Managing any online storefront can be a hectic affair. Sellers need to manage their finances which can be quite difficult for those with little to no accounting knowledge. As more sellers get on the platform, they will be exposed to one of the most difficult aspects of business ownership for newcomers: Bookkeeping.

The good news is that the internet has various bookkeeping solutions to help entrepreneurs start their bookkeeping ventures. Here, we’ll be going through some of the benefits that Shopify Sellers can get when they set up a proper bookkeeping system.

What is Bookkeeping?

Firstly, we have to ask the question of what bookkeeping means to a Shopify Seller. Looking over the financial health of your business is important for maintaining its performance metrics and eventually expanding further. Inaccurate numbers, wrong entries, or missing data can lead to confusion, leading to lost profits and increased costs.

Metrics and Key Performance Indicators

When setting up a bookkeeping system, knowing what metrics you need to track is important. The most important of these metrics are called Key Performance Indicators or KPIs, which help to track growth. The difference between both is that metrics look at business processes that are not entirely essential for performance gain. KPI measures the processes which impact your business’s future growth.

What do Shopify Sellers need to track?

Shopify makes itself different from other eCommerce platforms because it is more of an eCommerce platform than an online marketplace. This means that while Shopify offers tools to help build your online storefront, the seller is responsible for promoting their business. Shopify also lets its users create their websites to display their products on.

Shopify sellers are focused on getting as many sales as possible. With that in mind, looking at the metrics that will affect this goal most effectively is important. Since a Shopify owner runs their website, a good place to start would be looking through Website-related metrics such as traffic and session duration.

Some Benefits of Good Bookkeeping for Shopify Sellers

Now that we’ve looked at how proper bookkeeping can be done, we can review what potential benefits Shopify Sellers can gain from this. It’s important to note that a Shopify Seller’s bookkeeping processes are much different from a traditional business’s.

Business Decisions and Adaptability

For Shopify Sellers, they might find the industry to be quite fast-paced. With the stress of dealing with competing shops and the number of transactions you get, it can be easy to let your record-keeping responsibilities fall by the wayside.

In truth, Shopify sellers need these records as they are intrinsically linked to various aspects of your storefront. Relying on nothing but guesswork isn’t viable; you’re prone to make a wrong assumption somewhere down the road.

Your advertising expenses, warehouse and inventory, and shipping costs are all crucial in developing strategies to improve your business. Having access to accurate numbers can help you in your decision-making process.

Let’s say you are tight on storage space, and a busy season is approaching. With your knowledge of your finances, you can steer yourself towards a profitable season by improving your capacity to take orders ahead of time. This is just one example of how accurate financial data makes your organization more adaptive to the fast-paced industry you’re in.

Good bookkeeping also helps Shopify sellers deal with the daily struggle of cash flow management. Sellers can estimate the available funds the business will have within a specific time frame. It also helps sellers to calculate how much their expenses will be and stop them from overspending. This leaves more resources to be allocated for the execution of your business plans.

Securing Capital and Investments

If you plan on securing a loan for your business venture, you outline your business’s performance. This is to ensure investors and creditors that your business is handled responsibly. Good bookkeeping allows you to have an easier time securing loans as it shows that you are aware of the state of your operations. It also allows you to show them the history of your business and how you have been handling your finances throughout the years you’ve been operating.

Spotting Problems Early Before They Worsen

Another benefit to good bookkeeping practices is the ability to spot problems early in your business’s lifespan. There are a whole host of common eCommerce challenges that sellers may come across. Some of these include:

  • Shipping and Logistical Problems
  • Problems with Customer Experience
  • Number of Sales and Returns
  • Advertising and Marketing
  • Competition against other Shopify Sellers

These can be traced back to specific consumer metrics, showing which issues affect sales the most. It can also help you minimize the cost of shipping and logistics as much as possible, with the saved cash being used for other developments. You can also check out whether your marketing strategies have effectively driven customer visits and sales, as well as if you should modify your strategy.

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Finding Out Which of Your Products Sell the Most

Bookkeeping also allows you to track your average profit on a particular item. Using your data on how much you spend on advertising and shipping, you can subtract that from the cost of the item to get an idea of how much you earn.

Another way to look at this is that sellers can also judge profitability when looking at other metrics. Let’s say that a specific item is known to sell more during particular seasons, but its popularity wanes afterwards. From here, you can decide how much stock to keep and how to drive sales towards the item. This prevents you from putting these items at a steep discount because they take up space in your inventory.

Identifying the products which sell consistently is also a great use of bookkeeping data. These products flow more in and out of your inventory than your other items. Shopify has a Reports section informs you of your sales figures through different variables. For our purposes, the most important of these are the ones looking at sales by product, by product vendor, and SKU.

Keeping Track of Tax Obligations

Lastly, good bookkeeping practices can help Shopify Sellers keep track of their pending tax remittances. Detailed and accurate financial records are required when filling up your tax returns. If you don’t keep up with your bookkeeping, you may find yourself looking all over for lost receipts and scattered invoices during tax season. Up-to-date books can help you and your accountant clear off some of the stress of tax season and save you from paying fines for any errors made.

If you’re keeping track of your business expenses, you and your CPA might be able to spot potential tax deductions. Some of the expenses that you can deduct from your business income include shipping fees, business-related travel fees, website hosting costs, and even utility expenses. Contact a dedicated CPA firm to learn more about the tax deductions and strategies you can implement for your Shopify business.

Protection from IRS Audits

The chances of an IRS audit are considerably low, with current statistics putting it at about 2.5%. However, this does not mean that your business should skimp out on preparations in the event of one. Sole proprietors who do their accounting are at risk as they are more susceptible to mistakes during the tax process.

A good bookkeeping system can be considered an investment in protecting yourself during an audit. Having accurate and organized records of your transactions helps answer any queries the IRS might ask. You’ll be able to respond more easily to the audit process and solve issues as soon as they appear.

Another benefit is that bookkeeping makes it easier to justify your declared tax deductions. This is especially true for businesses that could be mistaken for a hobby. The consensus by the IRS is that a business is differentiated from a hobby by the intention to make a profit. Bookkeeping helps in this regard as it helps prove your business’s legitimacy by tracking profit margins.

Final Thoughts

We’ve only gone through some of the benefits that bookkeeping can give Shopify Sellers to improve their sales. A clean book will save you time and money, especially when a good decision can mean success or failure. Sellers looking to grow their business can do their bookkeeping processes alone, which may leave less time for other important matters. A CPA firm dedicated to serving online businesses can greatly help with this, providing clients with bookkeeping and accountancy services around the clock. Feel free to book a free 30-minute online session to discuss with us your business goals and how you can attain them.

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