“The State Sales Tax for businesses in New York is 4%”

What Does The New York Sales Tax for Businesses Mean?

Most states tax at least some sort of the state-derived company income. The specifics of how income from a certain business is taxable are usually determined in part by the legal form of the business. In most states, corporations pay a corporate income tax, whereas income from pass-through businesses like sole proprietorship corporations, limited liability companies (LLCs), partnerships, and sole proprietorships pays a personal income tax. State tax rates for both business and personal income vary dramatically. Corporate tax rates, which are typically flat regardless of income, range from about 4% to 10%. Personal rates, which vary according to the amount of income earned, can range from 0% (for low amounts of taxable income) to roughly 9% or more in some states.

How Much is The New York Sales Tax For Businesses?

The current state sales tax rate in New York (NY) is 4%. The total tax rate might be as high as 8.875 percent depending on local governments.

Other local-level taxes in New York are relatively complex compared to those in other states. A sales tax can levy at all levels in New York, including municipal, county, school, transit, and special purpose districts.

The sale or facilitation of more than $500k in gross sales or 100 transactions in New York state in the previous four quarters requires a sales tax license, collections, returns, and remittance of taxes.

Therefore, this is what the New York sales tax for businesses is all about. Now, the question arises: do you need you need to collect sales tax in New York? Let’s see.

New York Sales Tax Rate

Threshold Limit


$500,000 economic sales threshold and 100 transaction threshold (both are a must)

Do You Need to Collect New York Sales Tax for Your Ecommerce Store?

If you sell tangible goods or certain services, you may need to collect and remit sales tax to the New York Department of Revenue. The department collects the sales tax at the moment of sale and varies by area, county, and city in which you are working.

Food, pharmaceuticals, clothing, and gas are not taxed in most states because they are necessities. Therefore, if you are selling any of the mentioned items, then you need to collect the New York sales tax in 2022. For details check out the section below:

Which Goods & Services Are Taxable Under New York Sales Tax?

Retail sales of some tangible personal property and services are subject to New York sales tax. The below table shows the taxability as per the category of the goods:

Therefore, if you are dealing in any of these goods and services, your business is subject to New York sales tax. Now, let’s move on to see the tax collection and filing procedure.

Taxable Goods & Services

Tax Rates

Clothing and Footwear

Clothing and footwear costing less than $110 are free from the sales tax in New York City and the state of New York. A 4.5 percent NYC Sales Tax and a 4% NY State Sales Tax are applicable to purchases over $110.

The majority of personal belongings (i.e. alcohol, furniture, electronics, etc)

Services such as gas, electricity, refrigeration, steam, telephone, and telegraph

Services such as detective work, cleaning, and maintenance are available.

Hotel and motel room occupancy

Restaurants and caterers sell food and beverages.

Admission to amusement parks costs money.

Services for credit rating and credit reporting

The city sales tax is 4.5 percent, the state sales tax is 4 percent, and the Metropolitan Commuter Transportation District fee is 0.375 percent, totaling 8.875 percent.

Manicures, pedicures, electrolysis, massage, tanning, tattooing, and other comparable services are all available.

Clubs for health and fitness, weight-loss salons, gymnasiums, and other similar establishments

The service is subject to a 4.5 percent city sales tax, with no New York State sales tax. If there is the purchase of products, a combined City and State tax of 8.875 percent will be applicable.

Motor vehicle parking, garaging, or storage

Parking, garaging, or storing motor vehicles in Manhattan is subject to a 10.375% tax with an additional 8% surtax. If you live in Manhattan and have a Manhattan-registered vehicle, you may be eligible for a Manhattan Resident Parking Tax exemption from the 8% surcharge. The tax rate will be 10.375% instead of 18.375% for those who qualify.

Read More: North Dakota Sales Tax 2022 For Businesses: A Complete Guide

Tax Collection

New York is a state with a destination-based sales tax. As a result, if you live in New York, collecting sales tax can be a challenge. Everyone in your state should be chargeable a fee where the item is being delivered. 

New York has a 4-percentage-point sales tax. The local or city sales tax in New York City is an additional 4.875 percent, for a total tax rate of 8.875 percent.

Note-  It’s taxable in New York if you sell taxable goods and charge for shipping as part of an order. It makes no difference whether it has an inclusive shipping charge in the item’s price or is separate from the item’s price. Additionally, if the things you’re selling aren’t taxable, your delivery isn’t either.

Tax Filing

You must receive a Certificate of Authority from the New York State Department of Taxation and Finance if your company has the registration as a vendor. This certificate authorizes your company to collect sales and use taxes as well as issue sales tax exemption paperwork, such as resale certificates for inventory purchases.

If you make taxable transactions before receiving the Certificate of Authority, your company could face severe fines. To get a Certificate of Authority, fill out Form DTF-17, Application for Registration as a Sales Tax Vendor, for your business and mail it to the address indicated in the form’s instructions at least 20 days before you start doing business.

How often do you need to file the return?

When you apply for a sales tax permit, the state assigns you a filing frequency. In most states, the amount of sales tax you collect from state buyers determines the frequency with which you file sales tax.

In New York, you’ll need to file and remit sales tax on a monthly*, quarterly*, or annual basis.

Note that filers earning more than $300,000 must file on a part-quarterly (or monthly) basis in New York.

Sales tax returns in New York are usually due on the 20th or last day of the month after the reporting period. Sales tax is due the next business day if the New York filing deadline occurs on a weekend or holiday. In case you fail to file the sales tax before the due date, it is subject to penalties and interest.

Penalties & Interest


Even if you receive an extension of time to file your return, interest is chargeable on tax (including sales and use tax) that is not paid on or before the due date of your return.

  • Interest is a fee charged for the usage of money that is rarely waived.
  • The rate is modified quarterly and interest is compounded daily.


Unless you have a legitimate extension of time to file, the tax department will assess a penalty if you file late.

The following is the penalty charge:

  • For each month (or portion of a month) the return is late, and the penalty is 5% of the tax payable, up to a maximum of 25%.
  • The lesser of $100 or the total amount due on the return is the minimum penalty if your return is more than 60 days late.

Need Assistance With New York Sales Tax?

At Freecashflow.io, we are here to aid internet business owners with tax and accounting concerns. Our team has worked for multibillion-dollar companies such as Warner Brothers, EY, and Paramount Pictures. For tax and accounting assistance, you can rely on us. Contact us right away for assistance.

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